Do less achieve more: avoiding multitasking
A lot of successful managers and office workers are doing huge and complex to-do lists, even with categories, which they regularly fill and update every day every hour.
They think this is the very effective way of doing things. But if we look carefully again at this approach, we could see some disadvantages of this way of doing things done.
Because lists are huge it is easy to mess inside and not to arrange our activities timely.
I had problems before with my lists, they tended to increase, and I tended to be late fulfilling them. After I have missed some task for today, I normally put it to another day or postpone. When another day comes, I have other jobs to do and again postpone it to the next day. In this way some of my tasks have stayed on my lists for months and more.
How to make things done?
The best practice would be very simple and consists of 4 golden rules:
1) Arrange your tasks for the next day at the end of every workday. Let’s say - it 5 PM. (At the end of day you know what you have done and what must be done further)
2) Write your tasks for the next day
3) Prioritize your tasks
4) And the main rule : Select only 3-4 of them to do the next day, not more! Remember less is more. Postpone all the tasks with less priority for next days.
The hardest part in this approach - tendency to write more tasks you could do a day, that’s bad, the less tasks are in your lists, there are more chances you will do them.
And remember there are no tasks which are urgent very much, if you think that all of your tasks are very urgent, think again. In reality nothing is urgent in this world, relax, enjoy your work!
To stay tuned You can subscribe to RSS
Related articles
[…] previous blog entry Do less archieve more: avoiding multitasking I wrote about defining your tasks for tomorrow every day at the end of the […]