Jump on the Lucky Wave - Marius Čivilis

How to achieve your life goals and tune your e-Mail Inbox for your life purposes and more effective time management?

If you do this technique, your life will become more target/goal oriented, more focused. Because every time you check mail you are filtering it- is it important to me or not?

So this is another version of famous post of Getting things done, and have your inbox empty in 2 steps. Simple inbox-zero technique for Outlook which forces you to perform!. There the system is based on S. Covey’s famous time management system which utilises the importance and urgency of tasks. It is used in 3rd principle “Habit 3: Put First Things First: Principles of Personal Management ” in Covey’s book. Let’s look at tasks time management matrix, all tasks you do can be put into 4 boxes depending on their urgency and importance:

Our main goal is to have all our tasks in not urgent , important box No 2.

Why? - because we must do our important tasks not hurrying, and because these tasks are important to us they don’t waste our time.

the 1 quadrant is bad, because it stresses us to work quickly, so not so qualitative.

other quadrants are time wasters, and junk postponing achievement of our life goals.

How to make this system work for you email inbox?

We will use 2 rules.

1) Let’s assume inbox folder has all tasks which are urgent (both important and not important) and which can be done in 2 minutes and then archived or deleted.

2) all other tasks which are not urgent, we put into 2 sub-folders:

a) Important

b) Not important

all other mails which are total shit, we can remove from inbox - such as spam, jokes, and other very not important things.

Here is how our MS Outlook folders looks like now:

Now you are always on time, because all urgent tasks you have before your eyes in your inbox folder,

the emails which you cannont process urgently in less than 2 minutes, and which are not important to you and not urgent you can put to 2 folder,

and emails which you cannot process urgently in less than 2 minutes,  but they are very important to your future, you put into 1 folder.

That’s it!

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